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ToR: Office Furniture

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TERMS OF REFERENCE

Office Furniture for NGO CBM

Background  

Community Building Mitrovica (CBM) is a local non-governmental organization (NGO) operating in the field of peace and community building in the wider region of Mitrovica, northern municipalities of Kosovo. The overall aim of CBM is to facilitate contact and dialogue between citizens in the whole of Mitrovica municipality. CBMs staff consists of devoted citizens – both Serbs and Albanians – who grew up in this region and want to restore the previous confidence and even friendship that war and politics have destroyed. By supporting many concrete projects which address the direct needs of the local communities, CBM contributes in a modest way to this aim. The work of the past years has gained the organization a strong reputation on both sides of the Iber/Ibar river. Fields in which CBM works are: Interethnic Dialogue, Good Governance, and Socio-Economic Development. In addition, CBM works closely on various initiatives with the media, and pays special attention to youth and their informal education, and empowering women.  CBM’s projects are open to members of all communities living in the Mitrovica region and wider. CBM often cooperates with other NGOs, helps out with local initiatives, and works with local governmental institutions and international organizations in order to initiate, develop and implement activities, for the benefit of the communities, in Mitrovica, its region, and outside of it.

About the Call

All businesses, companies, or individuals licensed and interested are invited to submit their offer and to be part of the selection process. Compensation/product must be listed per unit and without VAT (according to the description of the requests in this call: "Request for the offer").

Required Documentation

Along with the quotation, the bidder must also submit original or notarized copies of the following documents:

- Certificate of registration of the subject in the Republic of Kosovo;

- Relevant license to exercise the activity (in accordance with the object of this procurement procedure);

- The company representative(s) should visit CBM’s office space, take measurements, and provide a 3D model of the final product before the submission date of the application.

- If in addition to the price offered the supplier applies a % discount, then it must be stated in the offer;

- Catalogs with offered products;

- Delivery time of products is 15 (fifteen) calendar days.

 

Offers should contain the following supplies with all the other details:

- 6 desks 150X60cm

- 30 office chairs

- 1 small-size coffee table for guests

- 1 L shape couch

Criteria

 * Bids submitted without specified prices, without the required documents above and outside the deadline will not be considered.

* CBM will select the supplier that best suits its needs based on the criterion "best quality in money and time".

 

Timeframe

This section specifies the start and end dates, including deadlines (such as interim process updates) and key milestones.

Fifteen (15) days after signing the contract the company or individual business will have to provide NGO CBM with the furniture.

The deadline for submission of financial bids will be no later than March 23, 2023, at 16:00. The offer must be submitted in one of the following two forms:

1. To be delivered in a sealed envelope, in printed form, signed by an authorized person, at the address: Str. "Avni  Shabani” no.6. The envelope should be written "Financial offer for the procurement" Office Furniture for Community Building Mitrovica".

 2. To be sent by e-mail in PDF format, signed by an authorized person to the e-mail address: procurement@cbmitrovica.org. The subject of the e-mail should be written "Office Furniture for Community Building Mitrovica".

 

 Conditions

All businesses, companies, or individuals licensed and interested need to send the following documents:

• The interior design 3D model after the measures
• The offer with the prices (detailed)
• The timeline of the work

For any further information you can contact us at +383 (0) 28 530 335, or e-mail: procurement@cbmitrovica.org

 

 

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